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Frequently Asked Questions

 

 

How do I know if I need to do a CRBS Disclosure?
Those who are working directly with children and young people within the football club will need to have an Enhanced CRBS check. This means that if you care for, train, supervise or have sole care of children and young people under the age of 18 in football as part of your normal Club duties you do need to have a CRBS check.
Is there a cost associated with the CRBS Disclosure check?
There is no cost associated with the CRBS Disclosure. This check is provided free to the voluntary sector.
What do I need to do to organise a Disclosure application?
Cheryl Lee is currently working with CRBS and has developed a process for undertaking the applications of new coaches with the Club.
You will not need to apply for the CRBS Disclosure yourself. You will be required to follow the application process (page 7 of your coaches pack).
Who will see my Disclosure Application?
As with all the personal information that AC Oxgangs has about you, we will treat your Disclosure information with the strictest of confidentiality and in accordance with our Secure Handling, Use, Storage and Retention Policy will limit the number of staff who have access to your disclosure.
Is an Enhanced Disclosure the same as a Police check?
Different people call the CRBS process by different names. The term ‘Police check’ is sometimes used. It is not the same as a print out from the local Police station nor is not a ‘self declaration’ where people declare their history. It is much more detailed and a true record of the person’s history.
What will happen if I have a Police Record or have had a Child Protection Order made against me?
If you have been convicted of a sexual or violent offence or you are registered on the Disqualified from Working with Children List. This means that AC Oxgangs cannot allow you to volunteer with our club. Please refer to our Recruitment of Ex-Offenders Policy. (page 22 of your coaches pack).
I have a CRBS Disclosure that was undertaken in 2007. Can I use this?
No. Police Record Checks must be undertaken at individual venues in which the applicant is providing a service.
Can I start volunteering with AC Oxgangs before I have started the Application Process?
No. All those that work directly with children and young people within the Club will have to be in possession of a completed application and Disclosure check.
If I make a referral of “harm” is it anonymous?
Referrals made by the public can be anonymous. Referrals from professionals are usually not anonymous. Please refer to the ‘Dealing with allegations and the procedure to follow policy’ (page 10 in your Coaches Pack).
How do Social Services define “harm”?
Harm is defined as ill-treatment, impairment of health, or impairment of physical, intellectual, emotional, social or behavioural development. If you feel a child is suffering harm, or is at risk of harm, you can contact your Child Protection Officer 01314454573/07725721742.
I've noticed that in your match reports you only mention players' first names - why is this?

In this respect AC Oxgangs follow guidelines issued by the Scottish Youth Football Association who advise clubs not to publish players' surnames on their websites. This also applies to captioned photographs identifying a player by either forename and/or surname. The only exception to this would be if one of our players received a regional or national award/recognition.

There are several reasons for this:

  • To avoid a player being approached by an undesirable person who knows their full name. This would be particularly relevant to our primary-age children who may be convinced/coerced by someone pretending to be a member of the Club.

  • To avoid revealing the whereabouts of children and their families who may have relocated to escape, for example, domestic abuse.

  • To avoid revealing the whereabouts of families who are part of a witness protection scheme.

Thankfully, these occurrences are extremely rare, but in any event the Club will at all times put the safety of our players first no matter how low the risk.

What if a photo of my child appears on the website and I would like it removed.

At the start of each season the parent/guardian of every player at the Club is asked to complete a consent form for photo/video material to appear on our website. At this stage there is the option to withhold permission but we understand that circumstance may change as the season progresses. Anyone wishing to have a photo removed from the site should immediately email web.admin@acoxgangs or telephone our Child Protection Officer.

This also applies to parents/guardians of opposition club players. Immediately before a game at which we intend taking photographs, our head coach or team secretary will hand over to his/her opposite number a printed note stating that photos are being taken for inclusion on our website and that anyone wishing to have them removed can get in touch with AC Oxgangs via the contact details provided.


 
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